Change Management - Quality Management System (QMS)

Change Management Module

The Change Management Module has an important place in quality management processes. Every change made in production processes, equipment or procedures is systematically recorded and analyzed. Thanks to this module, the effects of changes on the organization are determined in advance, risks are minimized and necessary arrangements are made without causing interruption in processes.

Controlled change management increases quality and ensures compliance with legal requirements. All changes are supported by proper planning, approval process and training. Post-change analyses evaluate the impact of each change on efficiency and ensure continuous improvement.

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Change Management Module

Change Management Module records, analyzes and manages the approval process of all change requests. It increases the effectiveness of changes with impact assessments and training, ensures continuous improvement and process continuity.

Change Requests

Risk Management

Approval Process

Education and Communication

Evaluation

Change Request and Registration

It ensures that change requests are collected, recorded and evaluated. The aim is to ensure that changes to be made in production processes are managed systematically.

Features

Creating a Change Request Form
Claim Classification
Priority and Impact Assessment
Redirect for Approval

Creating a Change Request Form
Request forms for new procedures, equipment changes or changes to be made in production processes are created in the system. These forms clearly state the needs of the changes.

Request Classification
The change to be made is divided into categories such as procedure change, hardware change, software update. This classification clarifies the type of change and its requirements.

Priority and Impact Assessment
Priority is determined by analyzing the impact of the change on product quality, customer satisfaction or production line. This step ensures the most efficient use of resources.

Routing for Approval
Change requests are directed to the relevant managers or quality assurance teams. At the end of the approval process, the necessary changes are planned to be made.

Change Impact and Risk Assessment

Analyzes the impact of proposed changes on production processes, product quality and customer expectations. The aim is to identify possible risks of changes and minimize negative impacts on processes by taking appropriate measures.

Features

Creating a Risk Assessment Table
Risk Assessment Methods
Risk Reduction and Precautions
Reporting and Decision Making

Creating a Risk Assessment Table
The potential risks of the change on quality, safety, environmental impacts and cost are analyzed. The risk assessment table allows each risk to be prioritized and its possible effects to be determined.

Risk Assessment Methods
Risk analyses are performed with methods such as FMEA (Failure Mode and Effect Analysis), HAZOP (Hazard and Operability Study). These methods guide the management process by predicting potential failures and hazards that may be caused by the change.

Risk Reduction and Precautions
Protective measures are determined to prevent negative effects that may arise from the change. This step increases safety and quality while ensuring the applicability of the changes.

Reporting and Decision Making
Risk analysis results are reported and submitted for change approval. Management makes decisions in line with these reports and implements necessary improvements.

Change Approval and Implementation

It ensures the planning of approved changes and monitoring of the implementation process. The aim is to ensure that changes are implemented effectively and efficiently and to manage improvements in the process.

Features

Starting the Approval Process
Approval and Rejection Management
Preparing an Implementation Plan
Application Monitoring

Initiating the Approval Process
After the evaluation, the change requests that are deemed appropriate are sent to the authorized persons or the quality assurance team for approval. This process is important to confirm the necessity of the changes and to verify before implementation.

Approval and Rejection Management
Approved changes are put into practice, while justifications are reported for rejected changes. This step clarifies which changes were not accepted or approved and why.

Preparing an Implementation Plan
A detailed plan is prepared on how the changes will be implemented and the distribution of tasks is made. This phase ensures that all steps of the change and responsibilities are clearly determined.

Implementation Monitoring
Whether changes are carried out as planned is monitored through the system. Progress and successes throughout the implementation process are monitored and reported.

Education and Information

Ensures that relevant personnel are informed and trained after the implementation of changes. The aim is to ensure that the changes are understood and implemented effectively.

Features

Education Planning
Preparing Educational Content
Information and Announcement
Training Participation and Evaluation

Training Planning
The departments affected by the change are determined and a training program is planned for the relevant personnel. This step ensures that the training reaches the target audience.

Preparing Training Content
Training materials are created regarding the scope of the change, its effects, and how to implement new procedures. Training content is detailed and understandable to help the changes be understood effectively.

Information and Announcement
All stakeholders are informed about the change via e-mail, portal or intranet. This ensures that all personnel are informed about the change and prepared.

Training Participation and Evaluation
The participation and success status of personnel participating in training are reported in the system. These reports are used to evaluate the effectiveness of the training process and to provide additional training when necessary.

Change Results Evaluation and Reporting

It enables the analysis of the effects of the change and reporting of the results. The aim is to evaluate the impact of the change on the organization and develop new strategies when necessary.

Features

Change Consequence Analysis
Efficiency and Error Analysis
Performance Monitoring
Change Reporting

Change Consequence Analysis
The impact of the change on quality, cost and efficiency is analyzed. This analysis is done to determine the extent to which the change contributes to organizational goals.

Efficiency and Error Analysis
It is evaluated whether the change provides efficiency or creates new errors in the production processes. This analysis shows how the implemented change affects operational efficiency.

Performance Monitoring
Post-change process performance is monitored and data is analyzed. This step helps to observe the effects of changes in real time.

Change Reporting
All change processes are presented to management with detailed reports and archived for future reference. These reports document the results of the changes made and form the basis for organizational improvements.