Method and Protocol Management

The Test Methods and Protocol Management Module enables the planning, implementation and monitoring of test methods used in microbial analysis. It increases laboratory efficiency by supporting the standardization of test processes and ensures full compliance with quality standards.

Features

•   Method Definition
•   Protocol Management
•   Parameter Tracking
•   Method Approval Process
•   Result Calculation
•   Protocol Reporting

Method Definition:
Allows standardization of processes by recording test methods used in microbiological analyses. Detailed methodology definitions can be made for surface, air and human-sourced tests.

Protocol Management
Provides consistency in laboratory processes by storing test procedures in a digital environment. All test protocols are managed through the system and revision processes are kept under control.

Parameter Tracking
Ensures that analysis conditions are applied correctly by recording temperature, incubation time and other critical parameters used in tests. Non-parameter deviations are automatically detected by the system.

Method Approval Process
Ensures that newly developed or revised test methods are validated and comply with GLP/ISO standards. Authorized users are prevented from using the method before the approval process is completed.

Result Calculation
Minimizes error rates by automatically calculating analysis results according to standard test protocols. Compliance assessment is performed by comparing the calculated results with the relevant quality criteria.

Protocol Reporting
Increases traceability of test processes by integrating analysis methods with reports. Speeds up quality control processes by facilitating reporting processes.

Device and Instrumentation Management

Instrumentation and Device Management Module increases laboratory efficiency by effectively managing the maintenance, calibration and verification processes of devices used in analysis. Error-free test results are obtained by monitoring the operating status, performance analysis and maintenance processes of the devices.

Features

•   Device Identification and Registration
•   Calibration and Maintenance Tracking
•   Performance Analysis
•   Fault Notifications
•   Certification Management
•   Usage Records

Device Identification and Registration
Provides inventory management by keeping a digital record of all devices used in analysis processes. Past usage, technical specifications and maintenance dates of the devices are recorded.

Calibration and Maintenance Tracking
Prevents delays by planning periodic maintenance and calibration processes of devices. The system sends automatic reminders for calibration and maintenance operations that are due.

Performance Analysis
Optimizes operational processes by analyzing the efficiency and accuracy of devices. Frequency of use of devices, error rates and performance changes are regularly monitored.

Fault Notifications
Instantly records faults that occur in devices and sends automatic alerts to the maintenance team. Fault history is analyzed and preventive maintenance strategies are created.

Certification Management
After calibration processes, the conformity certificates of the devices are stored digitally in the system. Quality assurance processes are supported by providing quick access to past certificates during audit processes.

Usage Records
Provides traceability by recording who used the devices, in which analyses, and how often. Process efficiency is increased and errors are prevented by examining usage history.

Media, Reagent and Material Management

The Media, Reagent and Material Management Module enables effective tracking of media, reagents and consumables used in laboratories. It supports the uninterrupted progress of analysis processes with stock level monitoring, material life tracking and automatic ordering mechanisms.

Features

•   Material Stock Management
•   Expiration Date Check
•   Storage Conditions Monitoring
•   Usage Records
•   Order Management
•   Reporting

Material Stock Management
Digitally tracks the stock levels of all media, reagents and consumables used in the laboratory. It creates automatic order suggestions for materials that fall to critical levels.

Expiration Date Control
Monitors the shelf life of reagents and media, providing a warning mechanism for materials approaching their expiration date. Timely intervention minimizes contamination and error risks.

Storage Conditions Monitoring
Controls critical storage conditions such as temperature, humidity and light for media and reagents. The system warns of materials stored under inappropriate conditions, preventing quality losses.

Usage Records
Provides traceability by recording the materials used and the consumption amounts in each analysis. Reports which materials were used where in connection with past analyses.

Order Management
Prevents disruption of laboratory processes by initiating an automatic ordering process for materials that reach critical stock levels. Accelerates ordering processes by working in integration with suppliers.

Reporting
provides support to management processes by analyzing data such as material consumption, stock status and order history. It contributes to cost optimization with stock analysis.

Results and Reporting

The Results and Reporting Module ensures that microbiological analysis results are recorded reliably, evaluated and reported in accordance with audit processes. It makes analysis processes more traceable with digital archiving, dynamic filtering and data visualization features.

Features

•   Trend Analysis
•   Automatic Reporting
•   Certification Management
•   Dynamic Filtering
•   Archiving
•   Data Visualization

Trend Analysis:
Detects trends by evaluating microbial analysis data at certain periods. Thanks to analyses supported by graphics, it enables preventive actions to be taken against contamination risks.

Automatic Reporting
Automatically creates test results in formats that comply with GLP and ISO standards. Provides customized reporting for different departments with report templates.

Certification Management
Manages certification processes by performing conformity checks of hygiene analysis results. Creates conformity documents for analyses verified according to specified criteria.

Dynamic Filtering
Allows filtering of analysis results based on specified criteria. Users can create customized reports based on specific test types, dates and locations.

Archiving:
Enables tracking of past data by storing all analysis results securely in a digital environment. Provides quick access to old analyses during audit processes.

Data Visualization
Provides a user-friendly reporting experience by presenting analysis data in graphs, tables and report formats. Helps to clearly track microbial load changes.

Warning and Notification Management

The Warning and Notification Management Module instantly detects delays, nonconformities and critical error situations that may occur in microbiological analysis processes and automatically sends notifications to the relevant units. It prevents process disruptions and offers rapid intervention thanks to proactive warning mechanisms.

Features

•   Test Delay Notifications
•   Device Failure Notifications
•   Result Deviation Warnings
•   Anomaly Notification in Trend Data
•   Critical Process Alerts
•   Periodic Reminders and Notifications

Test Delay Notifications
Automatically detects delays in planned analysis processes. It sends warnings to relevant personnel for tests that are not completed within the specified time period and ensures the tracking of the process.

Device Failure Notifications
Monitors the performance of devices used in analysis and reports failures instantly. Informs the technical team when the device needs planned maintenance or calibration.

Result Deviation Alerts
Creates automatic alerts when analysis results fall outside the specified acceptance criteria. In critical situations such as increased microbial load, it informs quality teams and enables rapid intervention.

Anomaly Notification in Trend Data
Detects abnormal changes by evaluating analysis results over time. In case of sudden contamination increases or unexpected trends, the system sends a warning to administrators.

Critical Process Alerts
Creates instant notifications when limit values ​​determined in critical processes in production areas are exceeded. Supports taking preventive action to ensure compliance with GMP and ISO standards.

Periodic Reminders and Notifications
Provides an automatic reminder mechanism for planned analyses, maintenance processes or periodic tests. Users can manage processes without disruption by receiving in-system alerts or e-mail notifications on specified dates.